Easy solutions to your classroom organization problems!
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Tell your students nobody leaves until they are all back. Take a cardboard box, cut little X's for the pencils to punch through. Or you can take a 2x4 or a piece of thicker wood and drill holes 3/4 of the way through the wood with a drill bit that is slightly larger than the writing utensils. Then I put pieces of tape on each with a number relating to each student's seat number.
If you work with upper elementary ELL students, try making a partner or turn and talk wheel for when students come to the rug. When 4th and 5th grade students have structured conversations about what they are learning, the learning sticks more. Setting up a system for students to turn and talk saves time.